Privacy Policy

OSS GB Privacy Policy

We take your privacy seriously, whether you’re visiting our website or contacting us in other ways.  We know that sharing your information with us takes great trust, so we want you to be confident that it’s being looked after.  We’ve explained how we collect it and how we use it below.

On our website

The OSS GB website only uses cookies (small pieces of data stored on your computer or mobile device) to help the website run more effectively.  The Society does not collect any data from the website cookies.  You don’t have to do anything to accept cookies set by OSS-GB: by continuing to use this site, you are giving your consent to receive them.  If you do want to block cookies, you need to do this by changing the settings in your browser to reject them from this site.

We may ask you for an email address so we can send you news and information on OSS GB, follow up a request for information, or ask you for more details. 

In our Membership List and Flock Book

We collect the details of members of the Society from membership forms and other documents that allow you to give your consent to the extent to which we may hold and process your data.  The details of breeders and owners of sheep are also collected from birth and transfer records and are recorded in the national Flock Book; we will ask you for your consent to retain that information.

Use of information

We have made a conscious decision not to place any personal information online.  The website contains no personal data, other than the login details required to access the members’ area of the site and the online flock book contains only sufficient information to identify the owner of a sheep.

If you’ve given us your email address, it will only be used for the purpose stated or by way of follow-up to make sure that you have received everything you need.  We do not share personal information, including your email address, for third parties to contact you with their own information.  We may have to share your details within OSS GB, or with our third party IT providers to communicate with you, to manage your subscription or to administer the flock book, always in line with data protection legislation, but nothing beyond this.  Specifically, MailChimp.com provides email services, PaySubsOnline.com provides subscription management services and Grassroots Ltd manages the online flock book.

Information provided to us, such as your name or address, is saved indefinitely and may be stored on one or more databases directly managed by us or these approved service providers.  We do all we can to ensure that your information is secure and is only used appropriately.  In particular we:

  • only process information necessary to establish or maintain membership, manage the national flock book or to promote the interests of the breed;
  • only process information necessary to provide or administer activities for people who are members of the Society or have regular contact with it;
  • only share the information with people and organisations necessary to carry out the Society’s activities, and
  • only keep the information while the individual is a member or supporter or as long as necessary for administration of the Society and the flock book.

1998 Data Protection Act (DPA) and 2018 General Data Protection Regulation (GDPR)

As a small non-profit organization, the OSS GB is not required to register with the Information Commissioner’s Office (ICO).  We do, however, adhere to the principles of the DPA (GDPR from 2018) and strive to adopt the ICO’s best practice wherever possible and you have the right to complain to the ICO if you think that your data are being mishandled or misused.  We hold any details you give us for administration purposes as a Data Controller. 

If you would like to know what information we have about you, or you do not wish to receive any future information or updates from us at OSS GB, or would like your data to be removed from our records, please write to:

Data Controller, OSS GB, 6 Patney Road, Chirton, Devizes SN10 3QT or email:  This email address is being protected from spambots. You need JavaScript enabled to view it.