Privacy Policy

OSS GB Privacy Policy

We take your privacy seriously, whether you’re visiting our website or contacting us in other ways.  We know that sharing your information with us takes great trust, so we want you to be confident that it’s being looked after.  We’ve explained how we collect it and how we use it below.

On our website

The OSS GB website only uses cookies (small pieces of data stored on your computer or mobile device) to help the website run more effectively. When first visiting the site you will be presented with options to accept all cookies, to block all cookies or to select which cookies to accept.  Cookies include:

  • Functional cookies are essential to provide you with the services you have requested. For example by making it possible for you to stay logged into your OSS membership, to access members-only content or to make comments on articles. They also allow you to carry information across pages of our website to avoid you having to re-enter information. 
  • Analytical cookies allow us to recognize and to count the number of visitors to our website, to see how visitors move around the website and to record which content they view and are interested in. We use this information to get a better sense of how you engage with the website and to improve its content and layout.
  • Third Party cookies are used by our service providers and by social media platforms.

We may ask you for an email address so we can send you news and information on OSS GB, follow up a request for information, or ask you for more details. 

In our Membership List and Flock Book

We collect the details of members of the Society from membership forms and other documents that allow you to give your consent to the extent to which we may hold and process your data.  Membership information is stored in the database administered by LoveAdmin.com. The details of breeders and owners of sheep are also collected from birth and transfer records and are recorded in the national Flock Book; we will ask you for your consent to retain that information.  The flock book database is administered by Grassroots.co.uk.

Use of information

We have made a conscious decision to minimize the amount of personal data held online.  The website contains the login details required to access the members’ area of the site and the online flock book contains only sufficient information to identify the owner of a sheep.  If you have given your consent, your email address and telephone number will be shared within the members area of the website.  This information is not available to the general public, your postal address is not share, and your consent may be updated at any time.  

If you’ve given us your email address, it will only be used for the purpose stated or by way of follow-up to make sure that you have received everything you need.  We do not share personal information, including your email address, for third parties to contact you with their own information.  We may have to share your details within OSS GB, or with our third party IT providers to communicate with you, to manage your subscription or to administer the flock book, always in line with data protection legislation, but nothing beyond this.  Specifically, MailChimp.com provides email services, LoveAdmin.com provides subscription management services and Grassroots.co.uk manages the online flock book.

Information provided to us, such as your name or address, is saved indefinitely and may be stored on one or more databases directly managed by us or these approved service providers.  We do all we can to ensure that your information is secure and is only used appropriately.  In particular we:

  • only process information necessary to establish or maintain membership, manage the national flock book or to promote the interests of the breed;
  • only process information necessary to provide or administer activities for people who are members of the Society or have regular contact with it;
  • only share the information with people and organisations necessary to carry out the Society’s activities, or as consented to by members for communications within the Society, and
  • only keep the information while the individual is a member or as long as necessary for administration of the Society and the flock book.

Data Protection Act (DPA) 2018 and General Data Protection Regulation (GDPR)

As a small non-profit organization, the OSS GB is not required to register with the Information Commissioner’s Office (ICO).  We do, however, adhere to the principles of the DPA, which implements GDPR, and strive to adopt the ICO’s best practice wherever possible and you have the right to complain to the ICO if you think that your data are being mishandled or misused.  We hold any details you give us for administration purposes as a Data Controller. 

If you would like to know what information we have about you, or you do not wish to receive any future information or updates from us at OSS GB, or would like your data to be removed from our records, please write to:

Data Controller, OSS GB, 6 Patney Road, Chirton, Devizes SN10 3QT or email:  This email address is being protected from spambots. You need JavaScript enabled to view it.