Privacy Policy

 

OSS GB Privacy Policy

We take your privacy seriously, whether you’re a member of the Society or just visiting our website.  We know that sharing your information with us takes great trust, so we want you to be confident that it’s being looked after.  We’ve explained how we collect it and how we use it below.

On our website

The OSS GB website only uses cookies (small pieces of data stored on your computer or mobile device) to help the website run more effectively.  The Society does not collect any data from the website cookies.  You will be offered the choice of accepting or blocking cookies when first accessing the site.

We may ask you for an email address so we can send you news and information on OSS GB, follow up a request for information, or ask you for more details. 

In our Membership List and Flock Book 

We collect the details of members of the Society from membership forms which allow you to give your consent to the extent to which we may hold and process your data.  The details of breeders and owners of sheep are also collected from birth and transfer records and are recorded in the national Flock Book.

Use of information

Personal information is used for the legitimate interests of the Society to administer the Society and the national flock book, and in the performance of contracts with members to provide their membership and the registration of their sheep in the flock book.  We ask for your consent to share any information with other members and you may choose which contact details will appear in any advertisement you place on the site.

We have made a conscious decision to show only the minimum of personal information online.  The website contains no personal data, other than the log in details required to access the members’ area of the site and the contact details that members have chosen to share with other members.  The approximate location only of all members in the UK is also shown but detailed addresses are not included. The online flock book contains only sufficient information to identify the owner of a sheep.

We do not share personal information, including your email address, for third parties to contact you with their own information.  We will share your details within OSS GB, or with our third party IT service providers to communicate with you, or administer your membership or your flock, but nothing beyond this.  The flock book is managed online by Grassroots Ltd and membership management is provided by Loveadmin.com, both of whom are based in the UK and comply with all relevant legislation.

Information provided to us, such as your name or address, is saved indefinitely and may be stored on one or more databases directly managed by us or a specialist approved service provider.  We do all we can to ensure that your information is secure and is only used appropriately.  In particular we:

  • only process information necessary to establish or maintain membership, manage the national flock book or to promote the interests of the breed;
  • only process information necessary to provide or administer activities for people who are members of the Society or have regular contact with it;
  • only share the information with people and organisations necessary to carry out the Society’s activities, and
  • only keep the information while the individual is a member or supporter or as long as necessary for administration of the Society and the flock book.

2018 General Data Protection Regulation (GDPR)

As a small non-profit organization, the OSS GB is not required to register with the Information Commissioner’s Office (ICO).  We do, however, adhere to the principles of the GDPR and strive to adopt the ICO’s best practice wherever possible and you have the right to complain to the ICO if you think that your data are being mishandled or misused.  We hold any details you give us for administration purposes as a Data Controller. 

If you would like to know what information we have about you, or you do not wish to receive any future information or updates from us at OSS GB, or would like your data to be removed from our records, please write to:

Data Controller, OSS GB, 6 Patney Road, Chirton, Devizes SN10 3QT or email:  This email address is being protected from spambots. You need JavaScript enabled to view it.